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Doing Business with Us
Northumberland, Tyne and Wear NHS Foundation Trust is a mental health and learning disabilities provider currently employing around 6500 staff providing services across an area totalling 2,200 square miles.
Northumberland, Tyne and Wear NHS Foundation Trust is committed to ensuring that its procurement processes will:-
• be fair and open
• encourage providers from all sectors to participate in tendering opportunities
• deliver safe, high quality services which offer value for money and are fit for purpose
• promote competition where appropriate
There are two main routes the Trust can take when procuring general supplies and services:
• putting a service out to tender/quotation
• using an existing framework contract
Formal tenders will normally be undertaken where the intended expenditure exceeds £50,000 (exclusive of VAT).
Quotations will normally be undertaken where formal tendering procedures are not adopted and where the intended expenditure or income exceeds £5,000 but not exceed £49,999 (exclusive of VAT).
Tender and Quotation Opportunities
Quotation opportunities will be available for purchases in line with the financial limits detailed above and will be made available to local SME's wherever this is possible. However the Trust will usually make use of any National Frameworks or contracts which are in place as a first course of action before inviting quotations.
Tendering opportunities will be advertised on the national Contracts Finder website. Visit https://www.gov.uk/contracts-finder to access the website.
High value opportunities will be advertised in accordance with the OJEU requirements. OJEU stands for the Official Journal of the European Union. This is the publication in which all contracts from the public sector which are valued above a certain financial threshold according to EU legislation must be published. The legislation covers organisations and projects that receive public money.
Organisations such as Local Authorities, NHS Trusts, Central Government Departments and Educational Establishments are all covered by this legislation.
Electronic Tendering is used by the Trust and we utilise the Due North ProContract system to facilitate electronic tendering and quotations. Potential suppliers would be required to be registered on this system in order to participate. Registration for suppliers is free of charge and can be accessed at https://procontract.due-north.com/SupplierRegistration/Requirements
National/Regional Framework Contracts
A range of existing national and regional framework contracts are utilised by the Trust when procuring supplies and services. These framework contracts will be generally sourced from the following agencies/organisations:
Crown Commercial Service: the national procurement partner for UK public services. Originally established in 2001 as a result of the Gershon Report, through a merger of the procurement functions of the Buying Agency and CCTA as the Government Procurement Service and rebranded as Crown Commercial Service in January 2014. To access the Crown Commercial Service website visit http://ccs.cabinetoffice.gov.uk/i-am-supplier
NHS Supply Chain: providing products and supply chain services to NHS organisations. With DHL awarded the contract in 2006 to manage this service. To access the Supply Chain website visit http://www.supplychain.nhs.uk/
Equal Opportunities within procurement
Northumberland, Tyne and Wear NHS Foundation Trust are fully committed to promoting equality of opportunity irrespective of sex, age, race or disability.
We expect all our suppliers to:-
• have equal opportunities policies in operation
• be fully compliant with equal opportunities legislation
Health and Safety within procurement
Northumberland, Tyne and Wear NHS Foundation Trust will only enter into contracts with suppliers who can fully meet all requirements of Health and Safety legislation.
More details of these requirements can be found at the Health and Safety Executive website. To access this site visit http://www.hse.gov.uk/index.htm
Environmental standards within procurement
Northumberland, Tyne and Wear NHS Foundation Trust fully accepts its responsibility to both reduce the detrimental, and increase the beneficial, environmental impacts of purchasing and supply activities. We encourage all of our suppliers to promote practices and procedures which are consistent with this approach.
For more information please contact:
Bob Waddell, FCIPS
Procurement and Logistics Manager
Northumberland, Tyne & Wear NHS Foundation Trust
St Nicholas’ Hospital
Newcastle upon Tyne
Tel: 0191 246 7201